There are in all probability a dozen methods of sending cash which are simpler than faxing a verify. Even so, it’s nonetheless attainable and authorized to ship a verify with fax — and also you may end up in a scenario the place it’s your solely selection.
In the event you ever must fax a verify, it’s essential to observe a number of steps to verify it’ll work correctly and that you just’re doing it securely.
What to know earlier than you fax a verify
Most individuals moved on from faxing, however the expertise nonetheless works, and it’s nonetheless round.
Some companies (sometimes in extremely regulated markets) and a few authorities companies nonetheless depend on the power to work with faxed checks. There are people preferring faxing checks when they should pay a enterprise with a verify by a sure deadline and wouldn’t have the ability to mail it in time.
Since a fax goes by immediately, it could assist prevent from late charges if you end up in that unlikely scenario. Moreover, faxing a verify can be safe as a result of it leaves a paper path so that you can show that you just despatched within the verify by a sure date.
Earlier than you fax a verify, there are some things it’s best to do first to make sure it goes nicely.
- Affirm that the enterprise accepts checks. Typically, should you’re faxing a verify to companies, it’s as a result of they’ve particularly requested you to take action; in the event that they haven’t, double-check earlier than you ship a faxed verify that gained’t be accepted.
- Make a photocopy of your verify. Most fax machines require full-sized paper to ship faxes, so a verify is more likely to be too small to place by the machine. Make a replica of the verify first on printer paper, and maintain onto the unique.
- Discover a fax machine or a web based fax service. You may ship faxes with nearly any laptop or cellphone should you use a web based fax service, or you possibly can go to a print store or UPS retailer to make use of an analog fax machine. When you’ve got your individual Multi-Perform Printer (MFP) at residence, you may have the ability to ship a fax utilizing that.
- Draft a fax cowl sheet. Faxes want cowl sheets so the recipient is aware of what they’re getting. Write that you just’re sending a verify for a specific amount and embrace the explanation you’re sending the verify—as an illustration, “Fee for account 123.”
- Fill out the verify memo. This can be, “Fee for account 123,” or no matter the reason being that you just’re sending the verify. This goes within the memo area of the verify itself.
- Maintain the corporate’s contact data shut by. You’ll clearly want the fax quantity, however you’ll additionally need to observe up with the enterprise by way of cellphone or electronic mail as quickly as you ship the fax to verify it went by.
Concentrate on the potential safety points with on-line faxing, and take steps to mitigate them. Whereas most cloud faxing companies are extremely safe, it’s value taking the time to verify the service you select is respected and has safety safeguards in place.
For max safety, search for companies which have been round for some time, in addition to these which are designed to adjust to trade laws like HIPAA. Whilst you aren’t more likely to be sending any healthcare data alongside along with your verify, merely complying with these sorts of regulatory measures is an efficient indication that it’s safe sufficient to cowl monetary issues as nicely.
What’s one of the best ways to fax a verify?
You may both ship a fax the old style manner through the use of an analog fax machine, or you should utilize a web based fax service.
Most individuals favor to make use of a web based fax service as of late due to the comfort and lack of {hardware}. I do know I do. For instance, on-line choices help you ship a fax out of your iPhone or Android. That’s often much more handy than monitoring down a fax machine or ordering a fax modem to allow your laptop to ship faxes.
On-line fax companies are typically very safe — particularly should you’re utilizing one which’s been designed for sending monetary, authorized, or healthcare paperwork. They’re typically very low cost, too, with a variety of costs based mostly on the amount of paperwork it is advisable to ship.
Moreover, on-line fax companies help you ship and obtain faxes from wherever, and with out having to pay for a fax machine, paper, or ink toner. The entire course of is extra much like sending a scan by way of electronic mail than the normal means of sending a fax — you simply sort in a cellphone quantity as a substitute of an electronic mail handle.
In the event you’re working with a enterprise that requires you to ship faxes by way of an analog machine within the first place, then there’s not a lot you are able to do about that. Finally, you could have to fax utilizing the popular methodology of the individual or enterprise you’re sending the verify to.
Easy methods to fax a verify utilizing a web based service
Sending utilizing on-line fax service is simple. There are a selection of simply accessible, low-cost fax companies out there on-line, from primary companies that ship easy faxes to extra advanced companies with superior safety, fax historical past, electronic mail notifications, and extra.
You don’t want a landline to ship faxes with a web based service. You simply want an web connection, the fax supplier will host all the normal infrastructure required to ship and obtain faxes.
If you’re utilizing a Voice over Web Protocol (VoIP) cellphone service, your supplier could provide on-line fax options you should utilize immediately with out having to enroll in something new. Keep in mind, fax is a separate service from VoIP — not each supplier affords it, and fax could also be an add-on service.
DOWNLOAD this VoIP Options Characteristic Comparability from TechRepublic Premium
Whereas the precise steps for sending a fax utilizing a web based service will fluctuate relying on the service you select, the steps will typically be the identical.
Step 1: Get your documentation within the correct format
Whereas a conventional fax machine works like a copier or top-feed printer that requires you to place a doc right into a machine which then scans and spits it out the opposite aspect, a web based fax service requires you to scan or take an image of your paperwork along with your cellphone.
The actual on-line fax service you’re utilizing will specify which format your paperwork have to be in. Some distributors help a variety of file varieties and sizes, whereas others are extra restricted. When unsure, use PDF.
If the recipient requires a fax cowl sheet, make sure to embrace one. It solely takes a number of seconds. Be happy to make use of a fax cowl sheet template.
Step 2: Enter the fax quantity and hit ship
This often occurs on the subsequent display, and also you’ll sort within the fax variety of the enterprise or individual you’re sending the fax to on a quantity pad, similar to you do while you’re about to make a cellphone name.
Be sure to add any extensions or nation codes should you’re sending a fax outdoors of the U.S.
Upon getting reviewed all of the essential particulars. Hit ship. Your verify is on the way in which.
Step 3: Affirm your verify was faxed
Most fax companies will robotically present you a affirmation web page as soon as your fax has been despatched, however typically it’s possible you’ll must request this relying on the service or the way in which the settings are configured along with your on-line fax service.
Both manner, it’s best to get this affirmation and observe up with the enterprise to verify not solely that the fax you despatched was acquired, but in addition that they’ll clearly learn the account and routing numbers on the verify.
Easy methods to fax a verify utilizing conventional fax
It’s nonetheless attainable to ship a verify utilizing a conventional fax machine, and a few companies nonetheless require you to do it this manner. The method is similar to sending a web based fax, with a number of notable changes.
Step 1: Discover a fax machine
In the event you don’t have a fax machine at your own home or workplace, you possibly can typically discover one in co-working areas, workplace shops, and public libraries. UPS, FedEx, and different print & ship shops sometimes have public fax machines. If it is advisable to discover a place to photocopy your verify, this could be a good guess, too.
Faxing delicate data, like a verify, over a public community has its dangers. If something rubs you the incorrect manner concerning the co-space fax machine, for instance, it could be higher to make use of UPS as a result of you realize the corporate has invested closely in community safety.
Step 2: Place fax paperwork within the feeder on the high of the machine
After you find a fax machine, place your paperwork — together with your cowl sheet, the photocopy of your verify, and the rest it is advisable to ship — face up within the doc feeder on the highest of the machine.
The machine ought to have an icon displaying you which ones manner is up, however should you’re unsure, ask the one that owns the machine or consult with the guide; oherwise, you can find yourself sending a clean fax.
Step 3: Enter the fax quantity and hit ship
Fax machines have quantity pads like conventional landline telephones, so use that to sort within the variety of the individual or enterprise you’re sending the fax to. Once more, make sure to add on any extensions or nation codes as wanted.
As soon as you might be completely happy all the pieces is appropriate, hit ship. On most machines, this appears like a giant inexperienced button, and it often says “Ship” or “Begin” on it.
Step 4: Get the affirmation web page or verify the fax log
Most fax machines will robotically print out a affirmation web page after your fax goes by, but when the one you’re utilizing doesn’t, it’s possible you’ll must verify the fax log. The machine ought to hold a document of all of the faxes it’s despatched and acquired, and you’ll typically get the machine to print out a replica of that log so you’ve a paper path.
Make sure that to observe up with the enterprise to verify your fax has gone by and is legible on their finish. One other good thought is to ensure that the individual or enterprise you’re sending the fax to is aware of it’s coming, to allow them to be looking out on your fax and never go away it sitting within the machine for nosy individuals to go snooping.
