Video advertising and marketing is difficult — there are quite a few steps for a single piece of content material, from ideation and writing the script to modifying, visuals, and packaging. Working with different folks provides much more complexity.
Whether or not you’re working with a crew or by your self, the proper video manufacturing template will assist you keep organized and constant.
These are one of the best templates I’ve come throughout that will help you just do that.
monday.com: A video manufacturing template with built-in finances monitoring
monday.com is a versatile and highly effective venture administration resolution. It’s scalable, versatile, and helpful throughout your whole enterprise from HR and accounting to advertising and marketing, gross sales, and buyer success. You need to use its automations, customizable relational databases, and integrations to construct full-fledged enterprise programs that work the way you do.
You may attempt it free so long as you’d like with as much as two customers.
The free plan comes with over 200+ templates, three venture boards, eight column varieties, and entry to the monday.com cell app.
Extra on monday.com: monday.com Assessment | monday.com vs Wrike | monday.com vs Airtable.
monday.com affords their very own templates and an enormous library of choices created by monday.com customers. I are likely to choose these created by precise customers as a result of it’s extra possible that the template was created out of necessity.
You’re extra more likely to get one thing nearer to an precise video manufacturing workflow, which is why this explicit template is my favourite.
It contains a number of pre configured views, together with a process administration board for assigning and monitoring video work, customizable dashboards for visualizing analytics, and a video request type. You may simply add new views, construct onto the prevailing system, or edit present views to match your wants.
As you create new duties, there’s a discipline for estimated finances. When the duty is full, you may add your precise finances to match.
All of that is mechanically up to date on the principle dashboard, displaying your estimated spend, precise spend, remaining finances, and extra. In the event you work with purchasers, you’ll be capable to set a finances for every shopper and monitor that as properly.
ClickUp: A beginner-friendly video manufacturing template for groups
ClickUp is a feature-rich and user-friendly venture administration software program. This makes it excellent for groups (or particular person customers) who want a simple technique to maintain monitor of video manufacturing duties, belongings, SOPs, and extra.
It has top-of-the-line free plans, permitting for limitless customers and limitless duties. The most important limitations are cupboard space, integrations, visitor permissions, and superior venture views.
Nonetheless, it’s an amazing possibility if you wish to get began and onboard your crew totally free.
Extra on ClickUp: ClickUp Assessment | ClickUp vs Asana | ClickUp vs Notion.
This template is nice for groups as a result of it’s simply adaptable to completely different manufacturing workflows. It comes with 9 customized statuses that replicate real-world video manufacturing levels, all the way in which from idea by remaining modifying and publication.
As a result of these statuses already map to typical manufacturing milestones, you received’t should do a ton of tweaking earlier than your crew can begin utilizing it.
It additionally contains three pre configured views centered round crew collaboration.
There’s a venture checklist for prime stage planning, a manufacturing course of view for day-to-day work, and a premiere view that’s helpful for launch planning.
Among the finest components of this template is all of the customized fields. Out of the gate, there are 14, masking every little thing from location particulars and workers necessities to tools, collaborators, classes, and extra.
All of those fields make it straightforward for managers to slice and cube the information nonetheless they need. Have to see which places are utilizing a selected piece of apparatus and when? No downside.
Except for what the template comes with, you may simply add a Gantt chart, dependency warnings, time-tracking, and different superior capabilities if you should.
TeamGantt: A video manufacturing template to visualise your manufacturing schedule
TeamGantt is a venture administration resolution constructed round Gantt charts. It’s nice for visualizing initiatives and duties with dependencies, assignees, due dates, and anything you should see at a excessive stage.
It’s significantly helpful when you’re managing lots of video manufacturing work that overlaps or lasts longer than a couple of weeks.
You may attempt it totally free with one venture and as much as two collaborators. It’s not one thing you’ll be capable to keep on perpetually, however you may attempt it and see if it’s proper in your crew earlier than upgrading.
Extra on TeamGantt: TeamGantt Assessment.
By default, the template is segmented into three phases — pre-production, manufacturing, and post-production. Inside every section, you’ll be capable to outline aims and break them down into actionable steps.
Viewing all of this on a Gantt chart makes it straightforward to visualise the method and establish work that may occur on the identical time vs these which are depending on different duties.
Possibly you should full the script earlier than you begin casting actors.
However on manufacturing day, it doesn’t matter whether or not audio or lighting tools is about up first. A Gantt chart helps you lay all of this out and transfer issues round in a couple of clicks.
TeamGantt additionally permits you to set milestones, that are nice for managing longer manufacturing cycles. You may break months-long processes into shorter sprints to make planning extra manageable.
This template is nice for one-off video initiatives, however TeamGantt additionally has a free video collection planning template when you need assistance visualizing and planning a number of movies as an alternative.
Notion: A pre and publish video manufacturing template for YouTube
Notion is a productiveness platform that mixes collaborative paperwork with spreadsheets and relational databases. You need to use it to handle initiatives, budgets, SOPs, bills, advertising and marketing plans, and extra. Nonetheless, it’s not set as much as do any of these issues out of the field. It’s extra of a clean slate you may flip into no matter you need.
That mentioned, there are literally thousands of Notion templates you can begin with as an alternative of ranging from scratch.
There’s a free plan for people or groups of as much as 10. For groups, it’s extra of a free trial than a free plan as you’ll possible hit limits on workspaces that you just’ve shared with different customers.
Extra on Notion: Notion Assessment | Notion vs Asana | Notion vs Confluence.
Like monday.com, Notion has an enormous library of templates created by its customers. My favourite video manufacturing template for the platform is part of that library.
Fairly than a spot to trace and handle work throughout a number of movies, this template is hyper targeted on every little thing you should create and publish a single YouTube video. It comes with a piece for packaging, a full importing guidelines of issues to have a look at, an space for writing your script, and even an space to plan every little thing out.
By way of packaging your video, you’ll be capable to collect thumbnail inspiration, your personal sketches and concepts, and a number of other variations of your remaining thumbnail so every little thing is centralized in a single place.
You need to use the planning space to make a listing of duties you should get performed, which is useful in case your checklist is comparatively brief.
Though this template is straightforward, it’s an amazing start line if you need granular management over what occurs with every particular person video. You may make a brand new copy of it for every video and add it to your present venture administration system.
Airtable: Customizable templates for high-volume video manufacturing
Airtable is a relational database platform that mixes every little thing you’re keen on about spreadsheets with superior data-tracking capabilities. I’ve used it for years with my crew for monitoring content material at scale, managing income information, and analyzing efficiency throughout 1000’s of items of content material.
There’s a stable free perpetually plan that’s a very good start line for anybody new to the platform.
It comes with seats for as much as 5 editors, and the 1,000 information per base restrict possible received’t impression your capacity to deal with your video manufacturing wants for fairly some time.
Extra on Airtable: Airtable vs Asana | Airtable vs Smartsheet | Airtable Options.
Template 1: For managing video manufacturing in-house
In the event you’re not outsourcing video manufacturing to a 3rd celebration, this template provides you every little thing you should maintain monitor of labor each step of the way in which. It’s set as much as work throughout a number of platforms, places, expertise businesses, and groups, making it nice for companies of all sizes.
Every desk has quite a few views that will help you and your crew visualize every little thing, together with tables, calendars, Kanban boards, galleries, varieties, and timelines.
Out of the field, this template has a ton of helpful capabilities. First, you may add everybody out of your crew as a useful resource on the manufacturing crew desk. You may assign every particular person to a selected platform or crew, give them a title, and maintain monitor of all their contact data.
From there, you may add data for the entire expertise you’ve labored with, together with completely different expertise reps who may help you get in contact with extra folks when you want it.
For every particular person, you may notice down the standing of their contract, who their rep is, what number of movies they’ve been concerned with, and their headshot.
The video tracker is probably the most superior desk with over a dozen customized fields together with standing, platform, lead, due date, class, size, and extra. You too can simply add new fields to any desk, and you may select from greater than 15 completely different discipline varieties.
General, this video manufacturing template is nice out of the field with loads of room to customise as wanted.
Template 2: For outsourcing to varied businesses
In the event you outsource a few of your video manufacturing work to completely different brokers, you may adapt the template above to be just right for you or you should use this template which features a few extra tables to maintain outsourced work organized.
You may even mix your favourite components of each of those templates collectively when you’re prepared to place within the time to find out how.
This template has lots of the identical parts because the earlier template. Nonetheless, this one has extra tables for businesses, company contacts, scenes, photographs, and props and places.
Not solely does it allow you to maintain monitor of outsourced work, it additionally permits you to get extra granular with video manufacturing planning and monitoring by breaking movies up into scenes and every of these scenes into particular person photographs.
I like this setup as a result of it permits you to actually plan out the video you need earlier than giving it to a 3rd celebration to create for you.
You’ll additionally be capable to arrange all your in-house workers and assign work to them, too. So it really works simply as properly when you deal with a part of the method in home and outsource the remaining.
And identical to with the opposite template, you may simply edit fields, add new fields, create new tables, and alter it as wanted to make it be just right for you and your crew.
Excel, Phrase, and PDF video manufacturing templates
Not everybody wants a full-blown system to handle video manufacturing. In the event you’re a solo content material creator otherwise you’re managing a crew that simply produces a handful of brief movies per 30 days, a spreadsheet or doc may be higher for you.
You received’t get as many collaborative options, automations, or something like that, however you received’t be tempted to over complicate your course of both.
Template 1: A fundamental pre-production template
Smartsheet is a robust relational database and enterprise app constructing resolution. It doesn’t have a free plan, however you may obtain a lot of its templates for Excel, Google Sheets, and PDF to make use of them with the instruments you have already got.
In the event you’re all for studying extra, you may try our full Smartsheet evaluate. In any other case, we’re going to concentrate on its free spreadsheet and doc templates.
Many individuals rush by pre manufacturing to get to the enjoyable half. However the true magic occurs while you take the time to plan forward. This free template comprises an in depth checklist of motion objects you need to handle earlier than you begin the creation course of.
Every motion merchandise has its personal standing, precedence, due date, assignee, and notes so you may simply assign these to folks in your crew if you should.
You too can edit the steps, add new ones, or take away those you don’t want.
Though this template is extremely easy, it forces you to suppose by the method earlier than you begin, which generally leads to a better high quality video.
Template 2: An expandable manufacturing guidelines plus visible timeline
This Smartsheet template is sort of similar to the primary one, however it has some further options.
Most notably, you may set a begin and finish date for every process. When you’ve performed so, you’ll mechanically see a color-coded timeline view of the work concerned.
On high of the added timeline view, there are additionally empty duties you should use so as to add your personal. This makes it straightforward to transcend pre manufacturing if you wish to. For instance, you might add script writing, filming, modifying, and publish manufacturing duties for a whole view of the whole venture.
Colours are based mostly on the standing of every process, so that you’ll be capable to see progress because it unfolds.
You and your crew can mark duties as in danger in the event that they’re beginning to fall behind otherwise you don’t have the sources to finish them.
These duties present as a special shade up instantly in timeline view, making it straightforward for managers to see what’s happening with out having to dig into the small print.
How to decide on one of the best video manufacturing template for you
I’m an enormous fan of attempting issues out myself. I like to recommend attempting out a couple of of the templates above and actually stepping into them earlier than making any selections or rolling it out to your crew. This allows you to perceive how the software program works, what might have to vary, what you want, and what you don’t like.
Since all of them are free and the entire instruments have a free plan, there’s nothing to lose by doing so. In the end, there’s actually nothing fairly like your personal fingers on expertise.
Preserve the next issues in thoughts as you check out completely different choices.
Manufacturing quantity
Some templates work properly for one-off movies, whereas others are constructed to handle a number of movies and sophisticated timelines. If you have already got a venture administration resolution, one thing like a guidelines may match higher since you can also make a duplicate for every video and hyperlink to it out of your venture tracker.
Nonetheless, it will grow to be unmanageable at scale. It’s possible you’ll want to contemplate automations, getting extra accustomed to the instruments you’re utilizing, and customizing the template you select to work in your excessive quantity wants.
In the event you’re on the lookout for a greater technique to handle the entire work, a extra sturdy template is a greater place to begin.
SEE: Be taught concerning the various kinds of venture administration methodologies to see which one is finest for you and your crew.
How a lot time you could have
Templates are a very good place to begin they usually may even assist new groups or inexperienced persons outline their processes and workflows. However when you’ve already established workflows, it’ll possible take time to adapt the template you select.
Some instruments are extra inflexible however simpler than others. This ought to be taken into consideration when deciding which platform and template to make use of.
In the event you wish to tweak each single element your self, a relational database possibility might be one of the best ways to go. In the event you choose one thing that works proper out of the field, a extra conventional venture administration resolution might be a greater match.
Simply want a spot to maintain monitor of the fundamentals and get concepts on paper? A spreadsheet or doc goes to be your finest buddy.
Working by your self vs with a crew
In the event you’re working with different folks to create and publish movies, you could have much more to contemplate. How rapidly can your crew study a brand new platform? Do they want granular step-by-step directions and assignments or can you retain issues increased stage? How are you going to make sure nobody burns out? What varieties of data do you should share together with your boss? How are you going to collaborate with each other?
Solo customers don’t have to fret about any of that. As a substitute, you may take into consideration the way you wish to work and what varieties of options you favor.
Particular wants or preferences
Past the fundamentals, there are particular templates which are constructed for particular situations or include options you received’t discover elsewhere. For instance, not each template has a built-in finances tracker or Gantt chart.
In lots of circumstances, you may simply add these in however it could be quicker and simpler to begin with a template that already has it.
Greatest practices for utilizing video manufacturing templates
I’m the kind of individual that likes to attempt new issues, query each step of a workflow, and automate as a lot as doable. Nonetheless, that has to come back with a steadiness of ready lengthy sufficient to see if one thing will work, questioning the proper issues, and understanding when automation isn’t one of the best resolution.
At the start, I encourage you to choose a platform and template, and keep it up for a minimum of a couple of months. That’s one of the best ways to know what works for you and what doesn’t.
Leaping to one thing else too rapidly can have a destructive impression in your crew, too.
Listed here are another finest practices to bear in mind:
- Construct a repeatable workflow that works for each video.
- Don’t be afraid of creating small tweaks and updates as you go.
- Keep away from anticipating an ideal resolution from day one.
- Create and keep residing documentation that adjustments when it must.
- Get common suggestions from everybody utilizing your system.
- Don’t rush by planning and pre manufacturing.
General, a template is simply a place to begin. For some, it could work proper out of the field however most individuals might want to make some changes to make it work for them. google
